Form templates for ethics and funding
Wording you can adapt to describe how Themescape handles research data in ethics applications, grant applications, participant information sheets and consent forms.
How to use these templates
Four steps, all in your own document. Choose the form, take the wording, fill in the placeholders and check it against your institution before you submit.
Choose the form you are writing
Ethics application, grant application, participant information sheet or consent form. Each template names the form it belongs in and the section it usually sits under.
Copy or download the wording
Take the paragraph into your own document, or download it as a Word file or PDF. The wording describes how Themescape reads and handles data, in plain terms a committee can check.
Replace the placeholders
Fill in [Your Institution], [Project Title] and the other placeholders. Keep the data handling sentences as they are, since they match the data pledge word for word.
Check it against your institution
Read it against your institution's own requirements and templates before you submit. Your ethics office has the final say on wording.
All templates
Every template is reviewed before it is published.
Consent form clauseConsent form
Consent statements covering analysis in the browser, quotes under a pseudonym and withdrawal.
Ethics application wordingEthics application
Paragraphs for the data management section of an ethics application, describing how Themescape reads data in the browser.
Grant application wordingGrant application
Paragraphs for the methods, data security and budget sections of a grant application.
Participant information sheet wordingParticipant information
Plain language paragraphs for a participant information sheet, covering analysis in the browser and how quotes are used.
Nothing here yet for that filter.
Templates are a starting point. Your ethics office and funder have the final say on wording, and bicultural competency templates are reviewed by someone with appropriate Māori expertise before publishing.
Your data stays on your computer
Themescape reads your data in the browser. The host never receives it.
Read locally
Transcripts and quotes are read locally and never leave the machine.
Nothing to submit
No file submission or permanent storage is required.
Quotes untouched
Verbatim quotes are never altered, with a separate refined column for presentation wording.
Sheets is opt in
The Google Sheets mode is opt in, for non-sensitive data only.
Common questions
Short answers to what researchers ask most. The FAQ page has the rest.
Can I change the wording of a form template?
Yes. Adapt it to your institution's form and your study, and replace every placeholder in square brackets. Keep the data handling sentences and the data pledge lines exactly as written, so they stay accurate and match what Themescape Limited publishes.
Will my ethics committee accept the template wording?
We cannot promise that, because each committee decides for itself. The templates are a starting point, written to describe accurately how Themescape handles data, and your ethics office or funder has the final say. Check the wording against your institution's own template before you submit.
Which form template do I need?
Most studies that use Themescape need the ethics application wording, with the participant information sheet wording and the consent form clause, so that what participants are told matches what the committee is told. The grant application wording is for funding applications that ask about analysis software, data security or software costs.
Who reviews the form template wording?
Each template shows who reviewed it and when, once it has been reviewed. Templates about working with Māori data are written and reviewed by someone with appropriate Māori expertise before they are published.
Do the form templates name Themescape?
Yes. They name Themescape and Themescape Limited, because a committee needs to know which software is used, and they quote Themescape Limited's data pledge exactly. Replace the placeholders, but keep those sentences as they are.
See your own themes come to life
Try the live demo or start a 7 day free trial. Your data is read in your browser and never leaves your computer.